Full Time temporary operations coordinator

About Company

Great Western Railway is a locally owned short line railway operating in southwest Saskatchewan.

We serve shippers throughout the Southwest, with a strong focus on agriculture and energy. Our railway provides producers and businesses with a competitive option for moving their products to market and providing important access to international markets.

Summary of the Role

Great Western Railway Ltd. is seeking a highly organized and motivated individual to fill a full-time, temporary maternity leave position as an Operations Coordinator.

This position is primarily based in our Shaunavon office and generally follows a Monday to Friday, 7:00 a.m. to 4:00 p.m. schedule, with some weekend availability required for time-sensitive operational matters. We offer flexible work hours to accommodate the variable nature of railway operations.

This is a key role within our organization, responsible for coordinating the day-to-day operations of our railway and ensuring communication and scheduling run smoothly between crews, shops, track maintenance, customers, facilities and other stakeholders. The successful candidate will be comfortable managing a constantly changing schedule, communicating with a wide range of people, and keeping multiple moving parts organized. A significant part of the position involves working with our railway operations software; full training on our software and systems will be provided.

Responsibilities would include, but not be limited to:

• Monitor weekly operational reports and schedule and coordinate train crews
• Coordinate with customers and facilities regarding rail movements, operational plans and schedule changes
• Monitor car availability, manage car orders and coordinate inbound/outbound car flow
• Monitor and respond to time-sensitive operational issues, including outside regular office hours
• Provide general administrative support

   Transportation Management System:

• Manage interchanges with CPKC and inventory at Interchange point
• Maintain accurate railcar, waybill and movement information within Wabtec’s Transportation Management System (TMS)
• Update blocking and classification to ensure correct routing
• Ensure railcar and customer information is accurate for billing and invoicing
• Identify and correct data discrepancies in system records
• Coordinate with crews and staff to ensure field activity is reflected in TMS

Requirements

• Highly organized and detail-oriented
• Proficient in Word, Excel & Outlook
• Strong communication skills
• Excellent time management and problem-solving
• Comfortable learning new software and systems
• Able to manage multiple priorities accurately
• Railway experience not required — training provided

Benefits

• Health, dental, vision and prescription drug coverage
• Matched pension plan
• Disability coverage
• Life insurance
• Paid vacation and statutory holidays
• Paid flex days, with unused days paid out as a year-end bonus
• Flexible scheduling
• Training and professional development opportunities